Job Details

Description

Rainbows is empowering children and families and we are seeking passionate and energetic candidates to consider for a Records Specialist. As a leading not-for-profit organization providing vital services to children with special needs and their families we are driven by strong guiding principles and supported by a highly talented and committed work force.

JOB SUMMARY

The Records Specialist maintains the electronic record for each child receiving Rainbows' services.

ESSENTIAL JOB FUNCTIONS (RESPONSIBILITIES):

• Inputs initial contact information into local and state databases.
• Enters data for new referrals and makes accurate changes in state database systems.
• Enters new clients into the state database with all appropriate data.
• Exits clients from all the appropriate local and state databases.
• Enters Individualized Family Service Plans, including the annual plans and reviews, into the state system.
• Requests physician orders for appropriate departments; copies items needed for physician order requests; scans received physician's prescriptions and enters them into myEvolv (the electronic record system) and sends to Greenbush (the billing agency).
• Some travel may be required to obtain physician orders.
• Ensures the state database is correct and up-to-date at all data collection points as assigned by the state.
• Adds insurance information into myEvolv.
• Runs held claims report from state database/systems to determine if there is missing information and supplies the information identified.
• Processes disability determination requests.
• Processes any other records requests.
• Breaks down any physical files left when a client exits and files in appropriate cabinet.
• Attends required department/team meetings.Other duties as assigned.

QUALIFICATIONS:

• High School Diploma or equivalent required.
• Previous clerical experience of 1-2 years preferred.
• Medical record background preferred, but not required.

SKILLS:

• Self-starter and works independently as well as a great team player.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication.
• Excellent people skills.
• Ability to perform work tasks within the physical demand requirements as outlined below.

FLSA CLASSIFICATION: Non-Exempt

WORK PACE: Self-paced, requiring the ability to think and act quickly and efficiently in a fast-paced, demanding work environment.

WORK ENVIRONMENT: This position operates in a professional office environment, utilizing standard office equipment.

PHYSICAL DEMANDS:

May require frequent extended work days. Requires some travel between RUI sites, other community agencies and throughout the state.

Sitting: 6 - 7 hours in an 8-hour work shift; may occasionally alternate to standing or walking.

Standing: 1 - 2 hours in an 8-hour work shift. Alternates to sitting on a frequent basis

Walking: 1/2 - 1 hour in an 8-hour work shift.

FREQUENCY: Never = 0% Rarely = 1 - 10% Occasionally = 11 - 33% Frequently = 34 - 66% Continuously = 67 + %

LIFTING:

WEIGHT FREQUENCY OBJECTS

1 - 10 lbs. Frequently Books, supplies and files.

11 - 20 lbs. Occasionally File boxes and copy supplies

20 - 35 lbs. Rarely Equipment and boxes of supplies.

CARRYING:

WEIGHT FREQUENCY OBJECTS

1 - 10 lbs. Frequently Books, supplies and files.

11 - 20 lbs. Rarely File boxes and copy supplies

20 - 35 lbs. Rarely Equipment

Bending: Rarely

Squatting: Rarely

Kneeling: Rarely

Climbing: Rarely - stairs (Frequently for multi-level facilities)

Grasping: Frequently

Reaching: Occasionally

Fine Manipulation: Continuously

Driving: Occasionally