Job Details

Job Posting
Public Service Administrator (I)
Job Opening ID #: 219002 Location: Wichita / Sedgwick County
Job Posting Closes: Open Until Filled
Kansas Highway Patrol www.KHPJobs.org
About the Position:
* Who can apply: Anyone (External)
* Classified/Unclassified Service: Unclassified
* Full/Part-time: Full-Time
* Work Schedule: 8:00a - 5:00p
* Eligible to Receive Benefits: Yes
* Veteran's Preference Eligible: Yes
Compensation:
* Hourly Pay Range: $ 20.58 - $ 22.16
Employment Benefits:
* Comprehensive medical, mental, dental, vision, and additional coverage
* Sick & Vacation leave
* Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
* Paid State Holidays (designated by the Governor annually)
* Fitness Centers in select locations
* Employee discounts with the STAR Program
* Retirement and deferred compensation programs
* Kansas Highway Patrol has both KPERS and KP&F eligible positions. If you have retired, you will have a waiting period before you can go back to work for a KPERS/ KP&F employer.
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities:
Position Summary: The incumbent will oversee the administrative function of Troop T - Air Support Unit to ensure the unit's legislative funding is meeting its statutory requirements as well as the additional administrative programs of the Troop. These programs include but are not limited to monthly, quarterly, and yearly flight reports, budget forecasting and execution by month and fiscal year, and contracts and vendor management, research for grant opportunities. This position is supervised by the Troop T Commander - Captain.
Validates monthly law enforcement aircraft fund report(s) and uses historical data to prepare fiscal projections against forecasted operational expenditures; Reconciles and validates monthly reports and flight data to assist the Troop Commander, Director Maintenance, and Operations Lieutenants in Law Enforcement Aircraft fund management and reporting; and Generates a "glide-slope" for budget execution which will directly assist the Troop Commander in identifying and balancing operational requirements and in fund management.
Completion of monthly, quarterly, and yearly aircraft usage and mission type statistics. Utilizes the flight crew's completed daily flight logs (HP-196 entries) to enter data to generate monthly, quarterly, and yearly aircraft usage for agency and legislative presentations; Completes budget and fiscal reports using aircraft usage information monthly; Maintains publications and databases critical to safety of flight and that meet regulatory requirements; Handles Troop T data collection and reporting as assigned by the Troop Commander, including unit aircraft reports, fiscal reports, budget forecasts, legislative special projects, and P&GA required data and reporting requirements.
Maintains records of Air Support Unit special equipment, parts, services, training, contracts, and purchasing requirements; Works closely with Troop T supervisors, the Director of Maintenance, and the Troop Commander to determine what purchase requests need entered and when a P-card can be utilized; Creates requisitions in the SMART (Statewide Management Accounting and Report Tool) system and/or KHP Inventory Management system, ensuring compliance with state purchasing policies and procedures; Reviews and tracks supply orders and updates SMART records on status of shipments; Receives supply orders and ensures all ordered items are received and in acceptable condition; Reviews invoices for correct unit prices, accuracy of computations, and overall conformity, in a timely manner; Records all invoices received and forwards to Headquarters for payment; Assists Fiscal staff in resolving billing discrepancies and questions with vendors; Researches payments in the SMART system and reviews the paid files in response to phone inquiries from vendors; Develops professional customer service relationships via telephone and e-mail conversation with vendors; Prepares financial reports; Enters and researches purchases using SMART and MS Excel; Completes contract requests and requirements; and Tracks authorized vendors
For a full position description email request to ...@KS.GOV , please include the Job ID #.
Qualifications:
Education: High School Diploma or GED equivalent.
Licensing & Certification: Valid Driver's License.
Notary for the State of Kansas
Necessary Special Requirements:
Minimum Requirements: Six months of experience in providing direction necessary to implement the objectives of an agency, program, or organization unit. Education may be substituted for experience as determined relevant by the agency.
Preferred Qualifications: Training in SHARP, SMART, Microsoft Office & Teams software programs, general office practices, English grammar, and aviation industry knowledge.
Ability to: speak clearly and concisely in person and on the telephone; Establish and maintain effective working relationships; Communicate effectively, verbally and in writing, with fellow state employees and the general public; Be proficient with Microsoft Windows and Excel software programs; Listen, comprehend and respond to fellow employees and general public via telephone or in person; Perform basic mathematical calculations; Accurately proofread; Multi-task and read and write comprehensively;
Knowledge of: Office procedures, procurement, and payroll; and aviation specifics concerning aircraft, airports, and the aviation industry is preferred.
Post-Offer, Pre-employment Requirements: Must submit to and pass a thorough background check including fingerprints. Ability to lift up to 30 lbs., sit, walk, and stand, repeatedly bend, stretch, twist, stoop, or reach out with body, arms and/or legs.
Persons applying for positions with KHP will be subject to background investigation, fingerprints, and/or drug screening.
Recruiter Contact Information:
* Name: Captain Clarence Schreiber
* Email: ...@KS.GOV
* Phone Number: 316-###-####
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email - sent to the Preferred email on the My Contact Information page
Notifications - view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"
Required Documents for this Application to be Complete
Upload these on the Careers - My Job Applications page
* Transcripts
* DD214 (if you are claiming Veteran's Preference)
Upload these on the Attachments step in your Job Application
* Resume
* Cover Letter (Optional)
Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents"
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-###-####. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Veteran's Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to ...@ks.gov , or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.