Job Details

Business Operations Coordinator (Tulsa, OK or Wichita, KS)

American Red Cross

Position Overview

This role works from either the Tulsa or Wichita office, 8:00am5:00pm Monday through Friday with occasional evenings and weekends. Travel up to 5% of time is expected. The coordinator reports to the Chief Operating Officer and provides transactional support for finance, operations, and administrative functions across the Region.

Key Responsibilities

• Provide financial administrative support, including budget monitoring, expense coding, and regional procurement transactions.
• Lead system usage and training for business applications, troubleshoot I/T issues, and maintain internal IT platforms.
• Coordinate facilities and asset management, including vendor relationships, repairs, and real?estate business planning.
• Manage fleet inventory records, maintenance schedules, insurance claims, and coordination with sector fleet teams.
• Support logistics and supply management: ordering, inventory tracking, warehouse coordination, and readiness for disaster operations.
• Assist with event planning, insurance certificates, and regulated item processing.
• Prepare and provide data for grant reporting, internal reports, and operations system inputs.
• Develop, maintain, and distribute regional SOP manuals and provide SOP training.
• Coordinate and train volunteers for transactional, clerical, and logistics tasks.

Qualifications

Education: High School or equivalent required; associates degree in Accounting, Business, or Public Administration preferred.

Experience: Minimum 3 years of financial or facilities administrative support in community or nonprofit settings, or equivalent combination of education and experience.

Skills & Abilities: Teamwork, planning, prioritization, attention to detail, strong interpersonal relations, MS Office proficiency

Travel: Required throughout the Region.

Preferred Qualifications

• Comfortable learning new databases and uploading data.
• Experience with logistics and inventory control, ticketing systems, and supply management.
• Volunteer management and prior volunteer experience.

Benefits

• Medical, Dental, Vision plans
• Health and Flexible Spending Accounts
• Paid Time Off, 15 days a year; holidays: 11 paid
• 401(k) with up to 6% match
• Paid Family Leave, Employee Assistance, Disability Insurance
• Service awards and recognition

Equal Opportunity Employment

The American Red Cross is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Qualified applicants with arrest or conviction records will be considered in accordance with applicable Fair Chance Ordinances.