Job Details

Secretary - Law Dept

Are you passionate about providing top-notch administrative support while managing a variety of tasks with efficiency and precision? This clerical role offers the opportunity to relieve a supervisor of administrative details, handling assignments of varying complexity with independence and confidence. If you're driven by the challenge of managing day-to-day responsibilities autonomously, while taking on new tasks under occasional supervision, this position is for you. Your passion for high-speed typing, attention to detail, and adaptability will contribute to the seamless operation of a fast-paced office environment.

Workdays and Hours - Monday -Friday 8:00am - 5:00pm Bargaining Unit: Employee Council Posting may close at any time

Examples of Work Performed

• Answers written or oral requests for information.
• Answers telephone, receives visitors, distributes mail, attends meetings, takes notes and prepares minutes of the meetings.
• Makes appointments for supervisor and maintains calendar.
• Types articles, reports, letters, forms or other material.
• Prepares routine documents, reports and statements to meet routine deadlines with a minimum of supervision.
• These examples are not intended to be all-inclusive.
• Other related duties and responsibilities may be assigned as needed.

Requirements of Work

• Considerable knowledge of office practices and procedures, office machines, business English, spelling and arithmetic
• Knowledge of the principles of business and office administration
• Ability to use a computer to access, interpret, and record information
• May require ability to develop and use spreadsheets involving basic mathematical and statistical operations
• Ability to compose letters and develop and refine internal office procedures with minimum instructions
• May require skill in taking and transcribing dictation
• Ability to develop and maintain effective working relationships with associates, employees of other Departments, representatives of outside agencies, and the public
• Ability to communicate clearly and effectively, both orally and in writing
• Ability to retrieve and replace files from and to a hard copy record-keeping or filing system as required
• May require ability to sit at a desk for six to eight hours per day using a computer keyboard
• May require ability to lift and carry file boxes weighing up to 20 lbs.
• An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.

Experience and Training

• High School Diploma
• One and a half (1.5) years of experience performing general clerical duties, including typing, filing, and answering telephones.
• Must be legally authorized to work in the United States without need of a sponsorship.
• Attainment of passing score on pre-employment test:

1. Basic Office Skills
2. Microsoft Excel 2013- Normal User
3. Microsoft Outlook 2013
4. Microsoft Word 2013 – Normal User
5. Email etiquette.
6. Customer Service Mindset Survey

• One (1) year of experience in a legal or municipal court setting.
• One (1) year of experience handling sensitive information with a high degree of confidentiality.

Offers of employment are contingent on passing a pre-employment physical, which includes drug screening. Must be legally authorized to work in the United States without the need of a sponsorship. Applicants have rights under Federal Employment Laws.